Financial Controls & Accountability

PFWCA UK provides community health screening, education, and governance-backed health services to empower children and adolescents across the UK and Edo State, Nigeria. To maintain the trust of our donors and partners, we operate under a strict framework of financial transparency and accountability.

1. Purpose of Financial Controls

The purpose of this policy is to ensure that every pound donated to PFWCA UK is used effectively to support our mission. By maintaining rigorous governance-backed health services, we guarantee that our financial activities are transparent, ethical, and fully aligned with UK charity regulations.

2. Core Financial Principles

We adhere to three primary pillars of financial management:

• Authorisation: All spending must be formally approved by designated board members before any funds are released.

• Accuracy: We maintain meticulous record-keeping to track every transaction, ensuring a clear paper trail for audits.

• Separation of Duties: Where possible, we ensure that the person who authorises a payment is not the same person who records it, preventing errors or misuse.

3. Management of Income

All income, whether from individual donations, grants, or corporate partnerships, must be recorded immediately upon receipt. To ensure security, all funds are banked promptly into our official PFWCA UK accounts.

4. Expenditure and Receipts

Every expense incurred by the organization must align directly with our organizational objectives—such as purchasing medical supplies for our 2026 Nigeria Outreach. No expenditure is reimbursed or finalized without original, valid receipts.

5. Reporting and Fraud Prevention

PFWCA UK maintains regular financial reports that are reviewed by the board to ensure budget compliance. We have a zero-tolerance policy regarding financial misconduct. Any suspected fraud or discrepancy must be reported immediately through our official whistleblowing channels.